Mercuri Conferencing

Outlook Conference Tool 2.0.3 Installation Instructions

This lightweight tool will allow you to quickly and easily schedule conference calls directly from Outlook without ever having to worry about finding or remembering your passcodes again! Scheduling a date & time, adding participants from your Outlook contacts, sending out emails and saving in your calendar is now quick & easy with this convenient tool.

If RE-INSTALLING or UPGRADING from an earlier version then first un-install the current version: click Start->Programs->Mercuri Tools->UnInstall or un-install Conference Call Scheduling Tool from the Windows control panel before installing this version


For Outlook 2010 and 2013 on Windows XP(SP3)/Vista and Windows 7/8/10

1) Close and Shutdown Outlook. Uninstall any previous version of the Scheduler.
2) Install the Outlook Conference Tool 2.0.3 using one of the options below. (VSTO and DOT NET 4.0 required)
Please note Visual Studio Tools for Office (VSTO) is required for installation. VSTO is part of Microsoft Office Tools.
3) Once Completed you may restart Outlook

For Outlook 2003-2007 Windows XP(SP3)/Vista and Windows 7/8

1) Close and Shutdown Outlook. Uninstall any previous version of the Scheduler.
2) Choose your download from the list below
  • Install Outlook Conference Tool 2.0.3 using one of the options below.
    (DOT NET 4.0 or newer required, Outlook 2003-2010)
  • Click here if you wish to install the legacy Outlook Scheduling Tool ver 1.6 (Outlook 2000-2007, DOT NET and VSTO not required)
3) Download & follow installation instructions. If the install does not start automatically double-click the installation file in your download folder.
4) Once Completed you may restart Outlook.

Terminal Server Installations

This release supports Terminal Server installations. The software will install normally if the end user has sufficient permissions to install software on the PC or server. For Terminal Server installations the "Everyone" option must be used and the end user must have administrator privileges.

Configuration Steps

1) You will now see a "Conference Call" button on your Outlook Toolbar/Ribbon.
2) Click the "Conference Call" and fill your Chairperson (Host) & Participant (Guest) code.
3) Click "Validate Passcodes".
4) Once validated click Ok. The account settings dialog will appear.
5) Select or clear your local, toll free and international toll free numbers as needed and click Ok. New numbers and services are frequently added and can be downloaded by clicking "Validate Passcodes".
3) The "Schedule New Conference" button will now be active.

User Instructions

1) Click the "Schedule New Conference" button to open a new conference call appointment.
2) Your Outlook Appointment is pre-populated with your conference call information. Just add your subject & message, then add participants from your contacts, send out emails and save your calendar appointment.
3) Your Outlook appointment reminder will popup 15 minutes before the start of your call.
4) As chairperson or host remember to use your chairperson passcode to join your conference call, all other participants will use the participant (guest) code sent out in the invitation.

New Features for Version 2.0.3

1) Support for Outlook 2013
2) Host Conference View and Control
3) Schedule button moved to top of form
4) Reformatting of invitation for Web and Audio conferences